Auditorium Guidelines

In order to preserve the condition of the auditorium, food and beverages are not permitted in the auditorium, with the exception of water in covered containers. 

Anything that is flown on stage (flags, banners, etc.) must be fire-proof, proof of which must be provided to the Associate Director of Production and Technical Services prior to the event. 

Nothing may be screwed into or attached to the stage area. Any taping to the floor must be done by the Bollinger Forum technical staff following in-house protocols.

Production equipment or additional set pieces that may damage the floor must be set on protective materials provided by the event sponsor in consultation with the Bollinger Forum production staff. Anything that might damage the auditorium furniture, equipment, podium, backdrop, or ventilation system is not allowed.

Open flames of any kind are not allowed in the building, including candles, sternos, flash pots, and smoke machines etc.

All props, set pieces, banners, signage, and other objects brought for use on the auditorium stage as part of an event production must be removed at the end of the event. Any remaining items will be appropriately disposed of or removed. Exceptions to this rule are issued in writing to the event sponsor from the Associate Director of Production and Technical Services, or designee, specifying time and date of pick-up. Unless there is written permission from the Associate Director of Production and Technical Services, or designee, no one other than the Bollinger Forum staff is permitted to operate equipment in the auditorium, including the sound and lighting equipment. In addition, no outside technical equipment may be brought in for use in the auditorium without review and written permission by the Associate Director of Production and Technical Services.

Any outside contractors or personnel operating equipment in the auditorium or elsewhere in the building must provide a certificate of insurance (COI).

All deliveries for events in the Bollinger Forum auditorium should enter through the entrance at 602 West 129th Street; exceptions should be reviewed and affirmed in writing by the Director of Operations. Arrangements for delivery and unloading of AV equipment must be coordinated with the Associate Director of Production and Technical Services and the Director of Operations.

Digital signage in the foyer and outside the auditorium may be customized for events in the foyer and the auditorium. Signage for these monitors must be reviewed and approved in advance by the Bollinger Forum administration.